When’s the best time to switch?

Switching at the end of a pay period or ideally the beginning of the year is best. If you need to switch before that, we can do so at any time during the year, although it is best to plan in advance to give plenty of time for EPS to set up the payroll and get out that first payroll run.

Changing payroll providers is also a good time to check and update employee information so when you transfer the information is up to date.

What information is required?

If you’re currently running a payroll, you probably know already what you’ll need to provide.

Though not a complete list, the main information for each employee is:

  • Your employees’ names, addresses and national insurance numbers
  • Date of birth
  • Gender
  • Deduction information
  • Year to date totals
  • Employers PAYE and collection references

EPS will also require your PAYE employer and collection references.

What kind of services do you require?

You will need to determine what services you require and if the cost is worth the services provided.

Some payroll bureau’s offer fewer services than others and you need to match the services provided with your needs. For example, if, you’d wished to spend less time on payroll administration and more on running your business, you may want to find a bureau with a complete range and with more personal services.


The result? Easier, less stain with a cost effective payroll function.

Our managed payroll system takes care of your whole payroll operation, processing, payslips, software, RTI, pensions and HMRC reporting.  We manage it all for you and remove the entire payroll burden while our dedicated payroll experts are on hand to deal with any queries you may have.

Benefits of a Fully Managed Payroll Service:

  • Cost savings, outsourcing allows you to access effective payroll services without having to employ a dedicated person internally with all the associated equipment, training and software costs. 
  • Managed payroll services are a one-stop-shop, as our skilled and experienced staff will deal with the entire complex payroll operation. 
  • All changes in legislation, maternity and sickness benefits, overtime and other areas are understood, implemented and calculated correctly. 
  • You have a choice of input method, from email, fax or post. 
  • Options for printed or electronic payslip. 
  • All statutory legislation is managed and you are kept fully up to date. 
  • Management reports are available in a range of formats. 
  • Your end of year reports are prepared in accordance with HMRC requirements and submitted on your behalf. 
  • We will deal with statutory starter/leaver calculations or collection agency (revenue/DSS) queries. 
  • No need to purchase expensive software updates as ongoing maintenance is provided – at no extra cost. 
  • Payroll Accuracy, small businesses, can find it challenging keeping on top of the frequent, and often complicated changes to tax codes and legislation. As an established payroll outsourcing company we have the experience and processes in place to avoid these errors. 
  • Time – administrative functions of payroll can take up valuable hours. That time can be used by you to focus on the business: on strategy, growth or development. 

 With over 60 years’ experience outsourcing payroll and maintaining the highest levels of payroll accuracy, we pride ourselves on providing services that our clients can trust.