Our services include:

  • Real Time Information (RTI) Compliant
  • Pension Auto Enrolment Compliant
  • Full Payroll Service Set Up
  • Weekly, Fortnightly, Four-Weekly or Monthly Payroll Calculations
  • Payroll Summary report detailing totals for gross pay, deductions, additions and net pay
  • Can work from gross pay figures or net to gross pay basis
  • Detailed Payslips for each employee posted or emailed to you
  • K Code Calculations
  • Registration of New Employees with HMRC
  • P45 & New Starter Administration for Employees
  • Statutory Sick Pay Calculations
  • Statutory Maternity Pay Calculations
  • Statutory Paternity Pay Calculations
  • Statutory Adoption Pay Calculations
  • Student Loan Deductions
  • Redundancy, Statutory Redundancy Pay Calculations
  • Directors Pay, compliance with the Special NI Rules
  • Give As You Earn
  • Attachments to earnings and similar calculated (court orders, child maintenance, council tax)
  • Holiday Pay
  • P32 (monthly report of PAYE and NIC Liability)
  • Taxable benefits and forms P11D
  • End of year administration including P60’s

What is required to process payroll each week or month

The processing of payroll can produce errors in several places. The procedure we adopt to ensure accurate and timely payroll for our client is as follows:

  1. Update client file. We constantly receive notification of changes to employee information that impact the processing of payroll, such as change in pay rate changes or tax code. If so, update the employee file in the payroll software with these changes.
  2. Set pay period. Check that the payroll is set for the correct pay period.
  3. Enter hours worked. Enter the amount of regular and overtime hours worked by each employee in the payroll system.
  4. Enter manual payments. Enter the amounts of any manual amendments that have not yet been recorded in the payroll system. These may be pay adjustments from previous periods or payments related to the hiring or the termination of employees.
  5. Calculate termination pay. Manually calculate the amount payable to any employee who has left, including their unused holiday time and redundancy pay
  6. Alter deductions. Enter any changes to the standard deductions from employee pay, such as for attachment of earnings and pension contributions.
  7. Review reports. Print the following reports and review the underlying transactions for errors. Process payroll again until these issues have been corrected. 
    1. Negative deductions (can indicate a data entry error or fraud)
    2. Negative taxes (can indicate a data entry error or fraud)
    3. Payroll summary (the key document used to locate errors)
    4. Sorted list of wages paid (focus on excessively high or low wage amounts to spot potentially inaccurate hours worked or wage rates)
    5. Trend line of payroll expense by department (can indicate wages being charged to the wrong department)
  8. Issue payments summary andpayslipsto employer. Once the analysis of reports indicate no further errors, process payments to employees. 
  9. Issue management reports. Issue payroll reports to management that are related to the payroll just completed.
  10. Back up data. Once the payroll has been completed, back up the data related to it.
  11. Close the period. Close the payroll period in the payroll module for the period just completed, to prevent unauthorized changes.
  12. Submit a full payment summary (FPS). Verify transmission to HMRC.
  13. File timesheets. File the timesheets on the client file. It is quite possible that employees will question their pay, in which case the most recent timesheet should be easily accessible for review.
  14. Investigate errors. If there are payroll processing problems, be assured that employees will find them! Investigate all transaction errors encountered, and initiate changes to mitigate their continued occurrence. This may involve the alteration of procedures or the imposition of new controls.